Awards & Scholarship Minutes/Report

Awards & Scholarship

Minutes/Report:
DATE: September 28, 2007 - Committee Minutes 09
LOCATION: Anne Arundel Community College - Arundel Mills Loc
ATTENDEES: Vicki Smith, Ann Allen, Danielle Ballantyne, Anthony Liberi, Kris
Boyer, Patricia Lopez, Renee Weekes, Albertha Mellerson
GUEST(S): None
MINUTES STATUS:

1. Welcome & Introductions of Committee Members
* Must have 07-08 Tri-State dues paid
* Vicki Smith recommends that members use reply-all feature in
e-mail to keep all members abreast of communications using the e-
mail committee group she created.
* Anthony Liberi is participating as a first-time Tri-State
committee member!
2. Review of Committee Responsibilities, Goals and Objectives
* See hand-outs distributed by Vicki Smith: Work to Date;
2007-2008 Committee Goals and Objectives; and A&S Committee Members.
3. Vice Chair & Secretary selection
* Renee Weekes accepted position of Vice-Chair
* Secretary for the committee is still an open position.
4. Review Award Application Process
* Vicki will update the policy and procedure page for each of
the three association awards and send them out to the committee to
review for corrections/errors. Patricia Lopez volunteered to get
the most current information on Mrs. Brown's family for publicity
purposes. She will email that to Vicki.
* Vicki will update the application form for each of the three
awards to match what the policy and procedure page says and forward
these to committee members to review, also.
* Vicki will include a revision date on the bottom of the form.
* The date for the return of nominations will be October 26,
2007. Vicki will accept nominations via mail, fax, or e-mail. She
will also look into having the nomination forms put on the tri-state
website for possible electronic submission.
* Vicki will forward revised policy and procedure pages to the
Executive Board for the official manual.
* The committee agreed to have this information ready for the
2008-2009 year in the spring of 2008 so that the information could
be placed in the spring conference packets.

5. Review of Scholarship Application Process
* Vicki confirmed that their will be 6 scholarships awarded
this cycle (2 to each region).
* The committee reviewed the selection process from last year
with the group and made the following observations and suggestions:
1. We will need to also choose alternates from each region in
case the initial winners are unable to accept for any reason.
2. Vicki will again this year be sending the scholarship
applicants to each committee member to preview before the committee
meets in the spring. This seemed to save a considerable amount of
time this past year.
3. The committee did not interview applicants.
* Vicki will have posters to hand out again this year at the
fall conference.
* Vicki says there's currently no formal or written procedure
on actually presenting the scholarships so she asks that the
committee brainstorms on that idea.
* Vicki will forward selection criteria and scholarship
application to the committee via e-mail for their review before the
next meeting.
* Vicki wants revised and updated scholarship application to
be ready to distribute as of January 1st.
* Vicki thanked Kris for creating an electronic spreadsheet
for the scholarship process that automatically tabulates the points
for each scholarship category.
* Vicki asked the committee to think about ways to publicize
the scholarship winners and to jot down some ideas about what the
policy and procedure manual should say to this end.
5. Next Meeting
* Our next meeting will be November 30, 2007. Vicki will
confirm the time and place later in the month.
* After November next physical meeting likely be the beginning
of March to review scholarship applications.
6. Adjournment: 11:55 a.m.

NEXT MEETING: November 30, 2007
MEETING ADJOURNED: 11:55 am
SUBMITTED BY: Vicki Smith

POSTED BY: Vicki A Smith